Pharmacy audit: inventory, dispensing, cold chain and cost.
We review the pharmacy service end to end to control medicine spending and make sure every dispensation is supported. More than 30 years of experience, backed by PA Global Network.
A Forum of Firms network
Control over one of the sector's biggest costs.
Medicines are one of the largest items of healthcare spending. A pharmacy audit verifies that what is purchased, stored, dispensed and billed matches, and that quality conditions are met.
When you need it
- Medicine spendingis growing faster than the population served.
- There are differencesbetween the physical inventory and the system.
- A logistics operatorruns dispensing and needs external control.
- An inspectionby the health authority or Invima is coming up.
What we review in the pharmacy service.
We follow the medicine from purchase to delivery to the patient.
Inventory
Physical counts, reconciliation with the system and control of shortages.
Expiry dates
Turnover, expiry dates and handling of products close to expiry.
Cold chain
Temperature records, equipment and contingency plans.
Dispensing
Consistency between the prescription, the delivery and the invoice.
Purchasing and prices
Purchase prices against regulated and contracted prices.
Controlled medicines
Custody, records and reporting of controlled medicines.
From the warehouse to the prescription.
We combine physical counts, record review and analysis of dispensing data.
- 1DiagnosisWe review processes, contracts with operators and dispensing volumes.Resolution 1403 of 2007
- 2Counts and recordsSelective physical counts and cold chain review.Decree 780 of 2016
- 3Dispensing analysisWe match prescriptions, deliveries and invoices to detect differences.Data analytics
- 4ReportFindings with their financial effect and control recommendations.Improvement plan
Clear figures on your medicines.
- An audit report with quantified inventory differences.
- Analysis of dispensing against prescriptions and invoices.
- Recommendations on cold chain and expiry dates.
- An improvement plan for the pharmacy service.
What you should know.
What does a pharmacy audit include?
A review of inventory, expiry dates, cold chain, dispensing, purchasing and controlled medicines.
Is it done by a pharmacist?
Yes. The technical part is reviewed by pharmacists, and costs and reconciliations by accountants on the same team.
Can it be used to control a logistics operator?
Yes. It is one of the most common cases: the insurer or provider needs to verify that the operator delivers and bills correctly.
Which regulations apply?
Decree 780 of 2016, which compiles pharmacy service regulations, and Resolution 1403 of 2007, which adopts the pharmacy service management model.
Can it be done periodically?
Yes. We recommend periodic reviews with selective counts to detect differences early.
Services that work together.
Do you know where your medicine spending is going?
Tell us how your pharmacy service operates and a partner will send you a proposal.
Pharmacy Audits
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Pharmacy Audits: During the execution of the Pharmacy audits we performed a diagnosis of the facilities where all processes, internal , and external are represented by threats or opportunities to improve in the short term o long term
Audits developed in Pharmacy;
-Review Stock of inventories (physical , information systems , batch , expiration dates , quantities , suppliers , etc.) .
-Management of special pharmacy inventory control.
-Audit of the Pharmacy Management .
-Inventory Audit .
-Management Risk .
-Verifiacion Damming formulation.
Special –Procedures .
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